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AITNews, Election 2012

Constitution Review: AITSC Officers and Responsibilities


For the guidance of AIT voters, Salimbay offers Article 4: The Officers and Article 5: Powers and Functions of the Committees straight from the AIT Student Council Constitution:

Article 4: The Officers

Section 1: The Chairperson shall be the chief executive officer of the Student Council. It shall be his/her duty to:

1.1 Exercise general supervision over the Student Council to ensure that powers, duties, and responsibilities granted by this constitution are strictly and truthfully executed;

1.2 Sign all resolutions, communications, and documents of the Student Council;

1.3 Implement policies, programs and projects within his/her jurisdiction and upon consultation to the General Assembly;

1.4 Preside over all meetings of the Student Council;

1.5 Represent the Student Council in any occasion or event if necessary;

1.6 Oversee all functions, responsibilities and activities of the members of the body and require them to provide a status report during the General Assemblies;

1.7 Facilitate in the evaluation of performance of the Student Council;

1.8 Decide for the whole body in case of a tie;

1.9 in case there is no General Assembly and a decision has to be made immediately, the Chairperson’s decision shall be taken account;

1.10 Issuance of a Memorandum for the intention of strictly implementation of the contents of the memo.

1.11 Create Ad Hoc Committees, whenever they are needed

1.12. Act as the official co-signatory of financial documents and the Asian Institute of Tourism Student Council bank account

1.13 Perform such other duties as may be necessary or incidental to the discharge and performance of the functions of his/her office;

Section 2: The Vice-Chairperson shall aid the Chairperson. His/her specific duties and responsibilities include:

2.1 Provisionally assume the position of the Chairperson in his/her absence.

2.2 Represent the Student Council in his/her official capacity as the Vice-Chairperson on occasions and events where the body needs representation;

2.3 Perform other duties as may be assigned to him/her.

2.4 Perform such duties, as may be necessary or incidental to the discharge and performance of the functions of his/her office;

2.5 Be the core head for all the leaders and representatives of every AIT based organizations.

Section 3: The Councilors shall:

3.1 Be composed of five (5) duly elected councilor members of the council who have equal ranks and function

3.2 Head any Standing Committees as assigned by the assembly

3.3 Have the power to search for suitable members to work on his/her assigned committee

3.4 Become a member of any Standing Committees

3.5 Be a head or member of any Ad Hoc Committees created by the Council Chairperson as needed

3.6 Inform the Chairperson and Vice-chairperson before any decisions should be made

3.7 Notify the Chairperson and Vice-chairperson every now and then of their assigned committees

3.8 Perform other duties as may be assigned to him/her.

3.9 Perform such duties, as may be necessary or incidental to the discharge and performance of the functions of his/her office;

Section 4: The Year Level Representatives shall be the respective head of a year level and shall:

4.1 Head all internal activities of his/her respective year level;

4.2 Make sure that their Batch mates are well informed and up to date with the issues and concerns of the university..

4.2 Be accountable to the General Assembly in all questions that may arise regarding his/her respective year level;

4.3 Be responsible in creating and disseminating oral and
written proposals and propaganda concerning activities of his/her respective year level;

4.4 Perform other duties as may be necessary or incidental to the discharge and performance of the functions of his/her office;

4.5 Should take part in any of the committees of the council;

4.6 Perform duties as may be specified and assigned to him/her;

See Background Check: The START-AIT Slate

Article 5: Powers and Functions of Committees

Section 1. The Secretariat Committee shall

1.1 act as the secretariat in the organization of the records of the Student Council

1.2 Record and maintain the minutes of all meetings of the AIT SC

1.3 Record, document and maintain all activities of the AIT SC

1.4 Make Available these records to the students of the Institute

Section 2 Finance Committee shall

2.1 be in-charge of the funds of the Student Council

2.2 open a bank account for the AIT SC with the head of this committee and the Chairperson of the AIT SC as signatories

2.3 ensure the financial integrity of the AIT SC

2.4 properly allocate the funds in cooperation with the council members

2.5 prepare the financial documents of the student council

2.6 make these documents available to the students of the institute

Section 3 Ways and Means Committee shall

3.1 Be at the forefront of the marketing efforts of the AIT SC

3.2 Spearhead income generating projets for the AIT SC

3.3 prepare marketing letters for every event

3.4 be in charge of the AIT souvenirs as implemented by each student council

Section 4 Mass Media Committee shall

4.1 focus on the promotions of the Student Council or any projects deemed necessary for the purpose and establish affiliations of the Student Council among other organizations.

4.2 establish and maintain mechanisms to promote the different events and activites of the student council

Section 5 Education and Research Committee shall

5.1 maintain the academic integrity of the institute and its students

5.2 make available a set of books for the students of the institute.

Section 6: The Adhoc committees are those stated in the Article 5 Section 1.11, created by the Chairperson or the Council at any time during the Council’s term, to perform specific function for a specific, limited period of time.

See full copy of the AITSC Constitution

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The official newsletter of the UP Asian Institute of Tourism.

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